Outlook not only handles email—it also gives you everything you need to schedule, manage, and join meetings, including Teams video calls.
How to Schedule a Meeting
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In Outlook desktop/web, switch to the Calendar view
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Click New Meeting or New Event
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Add title, invitees, date/time, and location (e.g. Teams)
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Use Scheduling Assistant to find a time that works for everyone
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Click Send
Joining a Meeting
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In Outlook desktop: Double-click the meeting, then select Join Microsoft Teams Meeting
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In web (OWA): Open event, click Join Teams meeting
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In Teams calendar: Just click Join
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On mobile: Tap the event in the Outlook or Teams app and choose Join
Calendar View Tips
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Overlay your colleagues’ calendars (if you have permission)
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Use "Week" or "Schedule" view to plan multiple meetings efficiently
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Set up recurring events for team syncs or 1:1s
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Block buffer time around meetings by adding “Focus Time” in Outlook
Meeting Best Practices
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Add an agenda in the event description if you’re organizing
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Join a few minutes early to test audio/video
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If sharing your screen, close notifications or set Focus Assist
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After the meeting, review the chat, download any attachments, and follow up via email or Teams