Boost your speed and confidence in Microsoft 365 with these handy shortcuts and tips.
Quick Search & Global Commands
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Windows: press
Ctrl + E -
macOS: press
⌘ + E
…then type what you’re looking for (e.g., “teams,” “inbox”).
Search Bar (Tell Me...)
-
Use the “Tell me what you want to do…” bar (
Alt + Q/Option + Q) in Office apps to perform actions without digging through menus.
Productivity Shortcuts
|
Task |
Windows Shortcut |
Mac Shortcut |
|---|---|---|
|
New email (Outlook) |
|
|
|
Reply / Reply All |
|
|
|
Quick calendar |
|
|
|
Jump to search (Teams/Outlook) |
|
|
|
Mark Teams message as unread |
|
|
|
Share screen in Teams meeting |
|
|
Collaboration Tips
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Drag files into a Teams chat or channel to share them
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Use @mention to alert particular people
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Co‑edit Word/Excel files simultaneously in SharePoint/OneDrive
-
Use message reactions instead of short replies like “Thanks”
Best Practices
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Focused Inbox helps sort important emails—you can turn it on in Outlook
-
Archive old emails to keep your inbox decluttered
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Pin key channels/chats in Teams to the top of the list
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Mute channels or chats you don’t need but don’t want to leave