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Joining and Managing Teams Meetings

Microsoft Teams makes it easy to schedule, join, and manage virtual meetings — whether you're meeting with coworkers or external guests.

This guide walks through how to join a meeting, adjust your audio/video settings, and manage common in-meeting tasks.

Ways to Join a Teams Meeting

You can join from:

1. Your Outlook Calendar

  • Open the meeting invite

  • Click Join Microsoft Teams Meeting

2. Microsoft Teams App

  • Go to the Calendar tab

  • Click on the meeting and select Join

  • Click the link that says Join Microsoft Teams Meeting

  • Choose whether to open the app or join in your browser

4. Teams Mobile App

  • Open the app and tap Calendar

  • Tap the meeting and choose Join

Before You Join: Audio and Video Setup

Before entering the meeting, you’ll see a settings screen:

  • Camera toggle — turn video on or off

  • Microphone toggle — mute/unmute yourself

  • Audio options — choose:

    • Computer audio (default)

    • Phone call (dial in)

    • No audio

📌 Tip: Use a headset for better sound and fewer distractions.

During the Meeting: Controls Overview

Once in the meeting, you'll see a toolbar (usually at the top or bottom of the screen). Key options include:

  • Mute / Unmute

  • Camera on / off

  • Raise Hand

  • More (...)

    • Background effects

    • Device settings

    • Turn on live captions

  • Participants — see who’s in the meeting

  • Chat — open the meeting chat panel

  • Share — present your screen or a specific window

Inviting Others During the Meeting

Need to add someone on the fly?

  1. Click Participants

  2. Select Invite someone

  3. Type their name or email

Ending or Leaving the Meeting

  • Click Leave to exit the meeting for yourself

  • If you're the organizer, you’ll also see End Meeting for All

Tips for a Smooth Meeting

  • Join a few minutes early to check audio/video

  • Mute when not speaking to reduce background noise

  • Use the chat for questions or links during presentations

  • Use Raise Hand to signal you'd like to speak

Whether you're joining from your desk, phone, or on the go — Teams makes it easy to stay connected.

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